Section 1, Rule VII of CSC MC No. 40, s. 1998 directed all heads of government offices through their Human Resource Management Officers (HRMOs) to submit a report on accession and separation to the CSC regional or provincial/field offices. This is to fortify the baseline data on government personnel established in 1991, and to provide up-to-date and accurate statistical information.

The report on accession and separation includes the status of appointment, mode of accession/separation, name of personnel hired/separated, position title of hired/separated and the effectivity date of appointment/separation as well as the agency where the appointee took office.