Good day Sir.
Please be informed that as a policy, the Commission does not render opinions/rulings on issues that may eventually be the subject of a complaint or appeal before it. This is especially so if the material facts necessary to a judicious adjudication of the issues are not fully presented or substantiated as in this case. Nevertheless, we will cite the pertinent provision/s under the Civil Service rules and applicable jurisprudence that will best answer your query/ies.
Section 6, Rule II, 2017 Omnibus Rules on Appointments and Other Human Resource Actions (Revised July 2018) (CSC Resolution No. 1800692 dated July 3, 2018 as circularized in CSC Memorandum Circular No. 14, s. 2018 dated August 30, 2018), specifically provides:
Sec. 6. Required Documents to be Retained in the Agency. The following documents shall be required from the appointee in support of his/her appointment but shall be retained in the agency and filed in the employee’s 201 File:
a. Medical Certificate (CS Form No. 211, Revised 2018). A Medical Certificate issued by a licensed government physician which states that the appointee is fit for employment is required for original appointment, transfer and reemployment.
The results of the Pre-employment Medical-Physical-Psychological examinations consisting of Blood Test, Urinalysis, Chest X-ray, Drug Test, Psychological Test, and Neuropsychiatric Exam, if applicable, shall be attached to the medical certificate for employment.
The result of the neuropsychiatric examination is required for original, reemployment, transfer, reappointment and promotional appointments to positions which involve the maintenance of peace and order and the protection of life and property.
b. Certificate of Live Birth. A Certificate of Live Birth duly authenticated by the PSA or the LCR of the municipality or city where the birth was registered or recorded is required for original appointment and reemployment.
It shall be the duty of the HRMO or his/her designated staff to review and compare the contents thereof vis-à-vis the information written on the employee’s PDS and other documents.
c. Marriage Contract/Certificate. For married employees, a Marriage Contract/Certificate duly authenticated by the PSA or the LCR of the municipality or city where the marriage was registered or recorded is required for original appointment and reemployment.
d. Clearances. A valid National Bureau of Investigation (NBI) Clearance is required for original appointment and reemployment.
In case of promotion, reappointment, or transfer involving movement from one department/agency to another and reemployment, clearance from money, property and work-related accountabilities from the appointee’s former office is required (CS Form No. 7, Revised 2018).
e. Performance Rating. For appointment by promotion or transfer, the Performance Rating of the appointee in the last rating period prior to the date of assessment or screening, which should be at least Very Satisfactory, shall be required.
The performance rating in the last rating period prior to the scholarship grant, which should be at least Very Satisfactory, shall be used as basis for promotion of an appointee-scholar.
The performance rating prior to the reclassification of the position shall be considered as performance rating in the reclassified position for purposes of promotion.
f. Scholastic Record/Academic Record. The certified true copies of scholastic/academic record such as diploma and transcript of records (TOR) or, if necessary, a Certification from the Department of Education (DepEd), Technical Education and Skills Development Authority (TESDA) or Commission on Higher Education (CHED) on the authenticity and equivalency of the subjects/courses taken, are required for original appointment, transfer and reemployment. It may also be required for promotion to positions where the education requirement is different from the previous academic record submitted.
We hope to have of service to you.