Question Overtime Services

Sir/Madame:

Question 1

Is there an existing CSC Policy applicable to the national government wherein an employee cannot render overtime services on a Saturday or Sunday if he or she filed a leave of absence on a Friday or the day before a holiday? If so, what is the rationale behind such a policy that is only applicable on a Friday or a day before a holiday but does not prevent an employee to render overtime services if the leave of absence was enjoyed on any other day from Monday to Thursday.

Question 2

If there is indeed a policy, can we request from the head of our agency for an exemption to this policy if our office is required to render services for 24 hours a day and seven days a week.

Please be informed that as a policy, the Commission does not render opinions or rulings on issues that may eventually be the subject of court litigation or appeal before it. This is especially so if the material facts necessary to a judicious adjudication of the issues are not fully presented or substantiated as in this case.

Nonetheless, we would like to invite your attention to CSC and DBM Joint Cicular No. 1, s. 2015 dated November 25, 2015 (SUBJECT: Policies and Guidelines on Overtime Services and Overtime Pay for Government Employees) which reads, in part, as follows:

“3.0 General Policies on Overtime Services

“3.1 The rendition of overtime services shall be authorized only when extremely necessary, such as when a particular work or activity cannot be completed within the regular work hours and that non-completion of the same will: a) cause financial loss to the government or its instrumentalities; b) embarrass the government due to its inability to meet its commitments; or c) negate the purposes for which the work or activity was conceived.

“3.2 As a general rule, the remuneration for overtime services shall be through CTO, in accordance with the guidelines under the CSC-DBM Joint Circulars No. 2, s. 2004 and No. 2-A. s. 2005.

“3.3 The payment in cash of overtime services through Overtime Pay may be authorized only in exceptional cases when the application of CTO for all overtime hours would adversely affect the operations of the agency.

“4.0 Priority Activities that May Warrant Rendition of Overtime Services8.0 Period of Overtime Services

“8.1 As provided under Section 5, Rule XVII of the Omnibus Rules Implementing Book V of Executive Order No. 292, ‘Administrative Code of 1987,’ officers and employees of departments and agencies shall render not less than 8 hours of work a day for 5 days a week or a total of 40 hours a week, exclusive of time for lunch. Generally, such hours shall be from 8:00 in the morning to 12:00 noon and from 1:00 to 5:00 in the afternoon, except Saturdays, Sundays, and holidays. However, Section 6 thereof allows flexible work hours, subject to the discretion of the department/agency head.

“8.2 The period of overtime service in a workday for a full-time employee shall include:

“8.2.1 Those rendered beyond the normal 8 work hours on scheduled workdays or 40 hours a week, and those rendered on rest days or scheduled days off, holidays, and special non-working
days, both exclusive of time for lunch and rest;

“8.2.2 Those rendered beyond the prescribed work hours in a shift of 8 hours or more, such as in government hospitals, on scheduled workdays, and those rendered on rest days or scheduled days off, holidays, and special non-working days.

“8.2.3 Those rendered by drivers and other immediate staff of officials who are required to keep the same work hours as these officials, which are beyond 8 work hours or the prescribed work hours in a workday, and on rest days or scheduled days off, holidays, and special non-working days.

xxx

“10.0 Limitations on Overtime Services and Overtime Pay

“10.1 Only employees who arrive on or before the start of the workday shall be allowed to render overtime work with pay, provided that at least 2 hours of overtime services are rendered.

“10.2 One-hour breaks shall be observed for breakfast, lunch, or supper and rest, and every 3 hours of continuous overtime service, or as may be necessary.

“10.3 Rendering overnight overtime service shall be resorted to only when extremely necessary. No employee shall be allowed to render overnight service for more than 2 consecutive nights, for health reasons and to ensure employee productivity.

“10.4 The period of overtime services shall not be used to offset undertime.

“10.5 Only a maximum of 12 hours of overtime services on a rest day or scheduled day off, holiday, or special non-working day, shall be compensated through Overtime Pay. Any excess over 12 hours shall be compensated through CTO.

“10.6 The total Overtime Pay of an employee in a year shall not exceed 50% of his/her total basic salary for the year.

“10.7 The total amount of Overtime Pay to be spent by an agency shall not exceed 5% of its total Personnel Services (PS) budget for a given year. Any grant of Overtime Pay in excess of the 5% limit shall be subject to approval of the DBM in accordance with existing budgeting and
accounting rules and regulations.”

Dear Sir/Madame

The reason behind my first question is not for me to make an appeal but rather to simply determine the rationale behind such a policy.

The reason behind the second question is also not to make an appeal even though it may appear to be that way. In a nutshell, I as one of the officers who drafts policies just wishes to determine if such a policy can be modified to fit the needs of our office.

Thank you.

Same here, but in our agency they gave us COC which is subject for approval.
Our only question is the maximum number of CTO availment in year? Base on JC 2 2004 5.9.2 the maximum is 5 days in a year, we want to clarify on this because we earned 10 days in a year due to holiday duties.
Thanks.

The five (5) days stated in 5.9.2 in CSC DBM Joint Circular No. 2. series of 2004 refers to the continued availment of Compensatory Time Off (CTO) and not to the limit of CTOs per year. Perusal of said Joint Circular reveals that there is no limit to the availment of CTO per year. Thanks.

good day just want to ask if job order employees who are hired in LGU's eligible to claim overtime ?
thank you and good bless.